North Santa Barbara County Picture Day- Heartland Charter School

Registration window July 27, 10:00 a.m. -August 9, 7:00 p.m.

Get those smiles ready! Capture the excitement of this school year at Heartland Santa Maria’s School Picture Day! This event will take place during our Back-to-School Hoedown at Pioneer Park. Students will have the opportunity to have professional school pictures taken by Julie Face Photography.

Sign up for a time slot of your choice (4 students every 15 minutes), fill out the order form before arriving, and bring your completed form with payment at your assigned time.

This year, we will only be offering digital images. The digital images will be emailed to you so you can print them however you wish. If you would like printed images or a school ID, you will be given directions on how to order them separately online. Fill out the order form before you arrive and have your payment ready. We will accept Venmo, Apple Pay, check, or exact cash.

May I pay using my funds? Free to reserve a spot. See the photographer order form for pricing details.

What are the check-in procedures? Find the photographer near the back of Pioneer Park at the time you have reserved for your family. There will be a separate check-in table there.

Who may attend? All ages are welcome.

Is there on-site parking available? Yes, free parking is available.

Can we pack snacks or lunch for this event or field trip? Yes.

How do I contact the event organizer?

Name: Janelle Lamb

Phone number: 805-680-9566

Email address: [email protected]

You must have a student enrolled at Heartland Charter School to attend this event. We verify enrollment for all attendees.

How to Reserve Your Spot

To officially join us on this field trip, you must complete both steps of our registration process. Please follow these directions carefully:

Step 1: Check out on Ticketbud

Complete the checkout process here on Ticketbud. This initiates your reservation.

• Confirmation: You will receive an email confirmation from Ticketbud once your order is complete.
• Tip: If you do not see the email within a few minutes, please check your Spam/Junk folder. If you cannot find a confirmation email from Ticketbud, you did not successfully reserve tickets.
• Action: Once you have your confirmation, move immediately to Step 2.

Step 2: Place your Order in Procurify

Your spot is not confirmed until an order is placed in the Procurify system for students who are enrolled in Heartland and their chaperones. You do NOT need to place an order in Procurify for siblings who are not enrolled.

• Search: Log in to Procurify, search the name of this field trip in the catalog, and complete your order as you would for any other educational resource.
• Note: Do NOT place a Procurify order for siblings who are not enrolled in Heartland.
• Deadline: You must place your Procurify order within 3 days of your Ticketbud registration.
• IMPORTANT! Registration Requirement: To avoid losing your spot, both steps must be completed. Failure to place an order in Procurify within the three-day window will result in removal from the attendee list.

Heartland events are designed for families to attend together. Students need to be accompanied by an adult chaperone. If your student will be attending with another family, please email the field trip host to let them know once you complete your registration. Chaperones must be the legal parent or 25 years and older. All chaperones must be healthy, ethical people with the skills to be responsible adult chaperones.

Please review our Field Trip Refund & Attendance Policy!

To ensure we can provide these experiences to as many students as possible, please review our commitment and refund guidelines before registering.

All Sales are Final

• No Refunds: Once a ticket is reserved or purchased, we cannot offer a refund for any reason, including illness, scheduling conflicts, or a change of plans.
• Non-Transferable: Tickets are tied specifically to the student account used at registration. They cannot be sold, gifted, or transferred to another family.

The "No-Show" Policy

Because Heartland pre-pays many venues based on Ticketbud headcounts, an unused ticket is a direct loss of school resources.

• Loss of Access: Families who are frequent "no-shows" may lose access to future field trip registrations. We track attendance to ensure that limited spots go to families who are committed to attending.

Professional Courtesy

If an emergency arises and you truly cannot make it:

• Notify the Lead Teacher: Please email the organizing teacher as soon as possible.
• Why it matters: This prevents the entire group from waiting at the venue entrance for your arrival, keeping the educational program on schedule for everyone else.

Our Goal: By only registering for events you are fully committed to, you help us keep our field trip program sustainable and open to all students.