Blue Oak Ranch Preserve- Heartland Charter School

Registration window August 25, 10:00 a.m. -August 31, 7:00 p.m.

Join Sequoia Riverlands Trust for an unforgettable outdoor learning adventure at Dry Creek Preserve on Thursday, October 29th, at the Blue Oak Ranch Preserve in Springville. Specifically designed for Heartland Charter School students of all ages, this immersive field trip costs $20 per student (ages five and up), while parents, chaperones, and children aged four and under may attend for free.

The day begins at 10:00 AM with a warm-up and safety briefing, leading into a series of hands-on learning stations and guided explorations. Students will rotate through interactive activities covering vital environmental topics such as ecosystems, water cycles, food chains, and conservation. After a midday lunch break and a final round of station rotations, the program concludes at 2:00 PM with a group debrief and reflections on the day's discoveries. Spending the day outdoors offers students a meaningful and memorable way to engage with the environment alongside their families and friends. These interactive activities are designed to be both educational and enjoyable, giving students a fun opportunity to explore the preserve and enjoy the beauty of autumn!

Ticket cost:

• Children ages 0-4 Free
• Students ages 5+ $20.00
• Chaperones Free

*The price for tickets paid with a credit card will be slightly higher due to the Ticketbud processing fee.

May I pay using my student's planning amount? Yes! You can pay for your student's ticket with your student's planning amount.

What are the check-in procedures? Families should meet in the parking lot 5-10 minutes before the field trip start time and check in with the lead teacher. I will be wearing easily discernible Heartland attire.

Who may attend? All ages are welcome. Every attendee needs a ticket. This includes infants. Up to two chaperones per family are allowed.

Is there on-site parking available? Yes.

Can we pack snacks or lunch for this event or field trip? Yes - families should bring plenty of water for our walk around the preserve, and bring a picnic lunch to enjoy during the field trip.

How do I contact the event organizer?

Name: Lindy Jacobs

Phone number: (310) 729-7808

Email address: [email protected]

You must have a student enrolled at Heartland Charter School to attend this event. We verify enrollment for all attendees.

How to Reserve Your Spot

To officially join us on this field trip, you must complete both steps of our registration process. Please follow these directions carefully:

Step 1: Check out on Ticketbud

Complete the checkout process here on Ticketbud. This initiates your reservation. *If you want to pay with your student funds, please reserve tickets labeled "Paid with student funds through Procurify".

• Confirmation: You will receive an email confirmation from Ticketbud once your order is complete.
• Tip: If you do not see the email within a few minutes, please check your Spam/Junk folder. If you cannot find a confirmation email from Ticketbud, you did not successfully reserve tickets.
• Action: Once you have your confirmation, move immediately to Step 2.

Step 2: Place your Order in Procurify

Your spot is not confirmed until an order is placed in the Procurify system for students who are enrolled in Heartland and their primary chaperone. You do NOT need to place an order in Procurify for siblings who are not enrolled or for additional chaperones.

• Search: Log in to Procurify, search the name of this field trip in the catalog, and complete your order as you would for any other educational resource.
• Note: Do NOT place a Procurify order for siblings who are not enrolled in Heartland.
• Deadline: You must place your Procurify order within 3 days of your Ticketbud registration.
• IMPORTANT! Registration Requirement: To avoid losing your spot, both steps must be completed. Failure to place an order in Procurify within the three-day window will result in removal from the attendee list, and funds will be manually deducted from your account.

Heartland events are designed for families to attend together. Students need to be accompanied by an adult chaperone. If your student will be attending with another family, please email the field trip host to let them know once you complete your registration. Chaperones must be the legal parent or 25 years and older. All chaperones must be healthy, ethical people with the skills to be responsible adult chaperones.

Please review our Field Trip Refund & Attendance Policy!

To ensure we can provide these experiences to as many students as possible, please review our commitment and refund guidelines before registering.

All Sales are Final

• No Refunds: Once a ticket is reserved or purchased, we cannot offer a refund for any reason, including illness, scheduling conflicts, or a change of plans.
• Non-Transferable: Tickets are tied specifically to the student account used at registration. They cannot be sold, gifted, or transferred to another family.

The "No-Show" Policy

Because Heartland pre-pays many venues based on Ticketbud headcounts, an unused ticket is a direct loss of school resources.

• Fund Deduction: If a family reserves a spot and does not place an order in Procurify, the student's planning amount will still be manually deducted from their Procurify account, and the student will be removed from the attendee list.
• Loss of Access: Families who are frequent "no-shows" may lose access to future field trip registrations. We track attendance to ensure that limited spots go to families who are committed to attending.

Professional Courtesy: If an emergency arises, and you truly cannot make it:

• Notify the Lead Teacher: Please email the organizing teacher as soon as possible.
• Why it matters: This prevents the entire group from waiting at the venue entrance for your arrival, keeping the educational program on schedule for everyone else.

Our Goal: By only registering for events you are fully committed to, you help us keep our field trip program sustainable and open to all students.