World Ag Expo- Heartland Charter School

Registration window: November 9, 10:00 a.m. -November 15, 7:00 p.m.

World Ag Expo® is one of the largest Agricultural Expositions in the world with more than 1,200 exhibitors on 2.6 million square feet of exhibit space! The show offers a wide range of agricultural-related exhibitors and seminars. While you can learn more about innovative agricultural projects, you can also network, try, and buy. See the future of agriculture at World Ag Expo®!

Ticket cost:

• Children ages 0-6 FREE
• Students ages 7+ $15.00
• Chaperones $15.00

*The price for tickets paid with a credit card will be slightly higher due to the Ticketbud processing fee.

May I pay using my student's planning amount? Yes! You can pay for your student's ticket and one chaperone ticket with your student's planning amount. Reminder: Only one chaperone ticket per family may be purchased using planning amounts. 

What are the check-in procedures? Meet at Gate 12 at 10 am to receive your ticket and wristband. I will be available to hand out tickets and wristbands until 10:30.

Who may attend? All ages are welcome. Every attendee needs a ticket. This includes infants.

Is there on-site parking available? Parking is FREE. World Ag Expo® is held in Tulare, California each year. Located in the heart of the San Joaquin Valley, the Expo is just off Highway 99, midway between Fresno and Bakersfield.

Address:

4500 South Laspina Street Tulare, California

Traveling north on Highway 99:

Exit at Avenue 184 or Avenue 200 and follow the signs

Traveling south on Highway 99:

Exit at Paige Avenue or Avenue 200

Parking On-Site is FREE

Can we pack snacks or lunch for this event or field trip? Yes, all persons, bags, parcels, clothing, and other items may be subject to screening/security checks at the grounds, buildings, entrances, and gates.

How do I contact the event organizer?

Name: Jeannette Appleton

Phone number: 661-747-8950

Email address: [email protected]

You must have a student enrolled at Heartland Charter School to attend this event. We verify enrollment for all attendees.

How to Reserve Your Spot

To officially join us on this field trip, you must complete both steps of our registration process. Please follow these directions carefully:

Step 1: Check out on Ticketbud

Complete the checkout process here on Ticketbud. This initiates your reservation. *If you want to pay with your student funds, please reserve tickets labeled "Paid with student funds through Procurify". You will need to place an order in Procurify for all tickets paid with your students' planning amounts.

• It is important that you provide the name of the person who will be using each ticket when registering. Don't reserve all of your tickets using your name. (We do not recommend using the option that allows you to copy data from another attendee.)
• Confirmation: You will receive an email confirmation from Ticketbud once your order is complete.
• Tip: If you do not see the email within a few minutes, please check your Spam/Junk folder. If you cannot find a confirmation email from Ticketbud, you did not successfully reserve tickets.
• Action: Once you have your confirmation, move immediately to Step 2 for any tickets paid with your students' planning amounts.

Step 2: Place your Order in Procurify for tickets paid with your students' planning amounts.

Your spot is not confirmed until an order is placed in the Procurify system for any tickets paid with your students' planning amount. You do NOT need to place an order in Procurify for tickets paid out of pocket or for free tickets.

• Search: Log in to Procurify, search the name of this field trip in the catalog, and complete your order as you would for any other educational resource.
• Deadline: You must place your Procurify order within 3 days of your Ticketbud registration.
• IMPORTANT! Registration Requirement: To avoid losing your spot, both steps must be completed. Failure to place an order in Procurify within the three-day window will result in removal from the attendee list and a manual deduction from your account.

Heartland events are designed for families to attend together. Students need to be accompanied by an adult chaperone. If your student will be attending with another family, please email the field trip host to let them know once you complete your registration. Chaperones must be the legal parent or 25 years and older. All chaperones must be healthy, ethical people with the skills to be responsible adult chaperones.

Please review our Field Trip Refund & Attendance Policy!

To ensure we can provide these experiences to as many students as possible, please review our commitment and refund guidelines before registering.

All Sales are Final

• No Refunds: Once a ticket is reserved or purchased, we cannot offer a refund for any reason, including illness, scheduling conflicts, or a change of plans.
• Non-Transferable: Tickets are tied specifically to the student account used at registration. They cannot be sold, gifted, or transferred to another family.

The "No-Show" Policy

Because Heartland pre-pays many venues based on Ticketbud headcounts, an unused ticket is a direct loss of school resources.

• Fund Deduction: If a family reserves a spot and does not place an order in Procurify, the student's planning amount will still be manually deducted from their Procurify account, and the student will be removed from the attendee list.
• Loss of Access: Families who are frequent "no-shows" may lose access to future field trip registrations. We track attendance to ensure that limited spots go to families who are committed to attending.

Professional Courtesy: If an emergency arises and you truly cannot make it:

• Notify the Lead Teacher: Please email the organizing teacher as soon as possible.
• Why it matters: This prevents the entire group from waiting at the venue entrance for your arrival, keeping the educational program on schedule for everyone else.

Our Goal: By only registering for events you are fully committed to, you help us keep our field trip program sustainable and open to all students.