Yosemite Mountain Sugar Pine Railroad- Heartland Charter School

Registration window October 23, 10:00 a.m. -October 29, 7:00 p.m.

Steam, Gold, and Giant Trees: A Mountain Adventure

Get ready to leave the 21st century behind! We’re heading to the Yosemite Mountain Sugar Pine Railroad for an action-packed day of mountain history, locomotive power, and a chance to strike it rich!

Experience the wonder of the season aboard the Yosemite Mountain Sugar Pine Railroad’s Holiday Magic Train! Step back in time for a one-hour scenic steam train adventure filled with festive décor, sparkling lights, and joyful holiday music.

YOUR MOUNTAIN ITINERARY:

● The Sugar Pine Express: Hop on a vintage steam train for a 1-hour narrated tour. You’ll chug along the same rugged route where legendary lumberjacks once felled giant timber. Feel the power of the engine as your conductor shares secrets of the forest, the native wildlife, and the "flumes" that carried lumber all the way to Madera!

● Make a train: Make a cute train-themed ornament to remember your magical adventure!

● Step Into the Past: Explore the Thornberry Museum, a preserved logging camp that offers a glimpse of life at the turn of the century. (Warning: Life was tough before Wi-Fi!)

● The Collector’s Corner: Swing by the station bookstore to grab a piece of history or a legendary railroad tale to take home.

Ticket cost:

• Students/children $31.50
• Chaperones $63.00

*The price for tickets paid with a credit card will be slightly higher due to the Ticketbud processing fee.

May I pay using my student's planning amount? Yes! You can pay for your student's ticket and one chaperone ticket with your student's planning amount. Reminder: Only one chaperone ticket per family may be purchased using planning amounts. 

What are the check-in procedures? Please check in with Mrs.Anderson by signing in at the counter just past the cafe, gift shop, and ticket office.

Who may attend? All ages are welcome. Every attendee needs a ticket. This includes infants. Up to two chaperones per family are allowed.

Is there on-site parking available? Yes, free parking is available.

Can we pack snacks or lunch for this event or field trip? Yes, bring food, or feel free to purchase from their snack shop to enjoy afterward.

How do I contact the event organizer?

Name: Marciela Anderson

Phone number: 559-786-1372

Email address: [email protected]

You must have a student enrolled at Heartland Charter School to attend this event. We verify enrollment for all attendees.

How to Reserve Your Spot

To officially join us on this field trip, you must complete both steps of our registration process. Please follow these directions carefully:

Step 1: Check out on Ticketbud

Complete the checkout process here on Ticketbud. This initiates your reservation. *If you want to pay with your student funds, please reserve tickets labeled "Paid with student funds through Procurify".

• Confirmation: You will receive an email confirmation from Ticketbud once your order is complete.
• Tip: If you do not see the email within a few minutes, please check your Spam/Junk folder. If you cannot find a confirmation email from Ticketbud, you did not successfully reserve tickets.
• Action: Once you have your confirmation, move immediately to Step 2.

Step 2: Place your Order in Procurify

Your spot is not confirmed until an order is placed in the Procurify system for students who are enrolled in Heartland and their primary chaperone. You do NOT need to place an order in Procurify for siblings who are not enrolled or for additional chaperones.

• Search: Log in to Procurify, search the name of this field trip in the catalog, and complete your order as you would for any other educational resource.
• Note: Do NOT place a Procurify order for siblings who are not enrolled in Heartland.
• Deadline: You must place your Procurify order within 3 days of your Ticketbud registration.
• IMPORTANT! Registration Requirement: To avoid losing your spot, both steps must be completed. Failure to place an order in Procurify within the three-day window will result in removal from the attendee list, and funds will be manually deducted from your account.

Heartland events are designed for families to attend together. Students need to be accompanied by an adult chaperone. If your student will be attending with another family, please email the field trip host to let them know once you complete your registration. Chaperones must be the legal parent or 25 years and older. All chaperones must be healthy, ethical people with the skills to be responsible adult chaperones.

Please review our Field Trip Refund & Attendance Policy!

To ensure we can provide these experiences to as many students as possible, please review our commitment and refund guidelines before registering.

All Sales are Final

• No Refunds: Once a ticket is reserved or purchased, we cannot offer a refund for any reason, including illness, scheduling conflicts, or a change of plans.
• Non-Transferable: Tickets are tied specifically to the student account used at registration. They cannot be sold, gifted, or transferred to another family.

The "No-Show" Policy

Because Heartland pre-pays many venues based on Ticketbud headcounts, an unused ticket is a direct loss of school resources.

• Fund Deduction: If a family reserves a spot and does not place an order in Procurify, the student's planning amount will still be manually deducted from their Procurify account, and the student will be removed from the attendee list.
• Loss of Access: Families who are frequent "no-shows" may lose access to future field trip registrations. We track attendance to ensure that limited spots go to families who are committed to attending.

Professional Courtesy: If an emergency arises, and you truly cannot make it:

• Notify the Lead Teacher: Please email the organizing teacher as soon as possible.
• Why it matters: This prevents the entire group from waiting at the venue entrance for your arrival, keeping the educational program on schedule for everyone else.

Our Goal: By only registering for events you are fully committed to, you help us keep our field trip program sustainable and open to all students.