Tehachapi Back to School Vendor Fair- Heartland Charter School

Registration window July 20, 10:00 a.m. -August 2, 7:00 p.m.

Join the Adventure: Heartland's Back-to-School Vendor Fair! 

Welcome back, Heartland families! We are kicking off the new school year with a vibrant celebration: Around the World with Heartland.

If you are looking for the perfect activities, lessons, and curricula to customize your students' school year, this event is for you! Connect directly with our network of approved vendors to see the amazing opportunities available in our area.

But it's not just a resource fair—it's an international festival for the whole family! Students will receive a special travel passport to explore the world. As they visit different vendor booths, they will dive into mini-lessons about different countries. Collecting stamps in their passport unlocks an entry into our grand prize raffle!

Come hungry and ready for fun—we will have food trucks, live entertainment, family activities, unique crafts, and raffle prizes all afternoon.

Let's start the school year together with friends, fun, and global discovery. See you there!

May I pay using my funds? This event is FREE!

What are the check-in procedures? Please head to the Welcome Booth upon arrival for check-in. This booth is located at the end of the quad near the classrooms. The table will have a designated Heartland tablecloth.

Who may attend? All ages are welcome. Every person needs a ticket. This includes infants. Up to two chaperones per family.

Is there on-site parking available? The venue has a wraparound parking lot, and overflow parking is available across the street and down the street. Parking is free.

Can we pack snacks or lunch for this event or field trip? No outside food or drinks, but food trucks will be available to purchase snacks, along with water and popcorn offered at the event at no charge.

How do I contact the event organizer?

Name: Anna McKay

Email:[email protected]

Phone:(702) 376-8894

or

Name: Julie Foster

Email:[email protected]

Phone:(949) 690-1989

You must have a student enrolled at Heartland Charter School to attend this event. We verify enrollment for all attendees.

How to Reserve Your Spot

To officially join us on this field trip, you must complete both steps of our registration process. All field trips and events, even free ones, must be ordered in Procurify. Please follow these directions carefully:

Step 1: Check out on Ticketbud

Complete the checkout process here on Ticketbud. This initiates your reservation.

• Confirmation: You will receive an email confirmation from Ticketbud once your order is complete.
• Tip: If you do not see the email within a few minutes, please check your Spam/Junk folder. If you cannot find a confirmation email from Ticketbud, you did not successfully reserve tickets.
• Action: Once you have your confirmation, move immediately to Step 2.

Step 2: Place your Order in Procurify

Your spot is not confirmed until an order is placed in the Procurify system for students who are enrolled in Heartland and their chaperones. You do NOT need to place an order in Procurify for siblings who are not enrolled.

• Search: Log in to Procurify, search the name of this event in the catalog, and complete your order as you would for any other educational resource.
• Note: Do NOT place a Procurify order for siblings who are not enrolled in Heartland.
• Deadline: You must place your Procurify order within 3 days of your Ticketbud registration.
• IMPORTANT! Registration Requirement: To avoid losing your spot, both steps must be completed. Failure to place an order in Procurify within the three-day window will result in removal from the attendee list.

Heartland events are designed for families to attend together. Students need to be accompanied by an adult chaperone. If your student will be attending with another family, please email the field trip host to let them know once you complete your registration. Chaperones must be the legal parent or 25 years and older. All chaperones must be healthy, ethical people with the skills to be responsible adult chaperones.

Please review our Field Trip/Event Attendance Policy!

To ensure we can provide these experiences to as many students as possible, please review our commitment guidelines before registering.

Tickets are Non-Transferable

• Non-Transferable: Tickets are tied specifically to the student account used at registration. They cannot be sold, gifted, or transferred to another family.

The "No-Show" Policy

• Loss of Access: Families who are frequent "no-shows" may lose access to future field trip registrations. We track attendance to ensure that limited spots go to families who are committed to attending.

Professional Courtesy

If an emergency arises and you truly cannot make it:

• Notify the Lead Teacher: Please email the organizing teacher as soon as possible.
• Why it matters: This prevents the entire group from waiting at the venue entrance for your arrival, keeping the educational program on schedule for everyone else.

Our Goal: By only registering for events you are fully committed to, you help us keep our field trip program sustainable and open to all students.